THE NAME AND OBJECTIVES OF THE CLUB

The name of the Club will be known as KENT POULTRY CLUB

The objectives of the Club will be

– The promotion of the health and welfare of poultry keeping for its members by means of exhibitions, demonstrations, newsletters, a membership database and the Club web site.

– The Club will provide annual Shows and Sales for the members as set out at the A.G.M.

– The Kent Poultry Club will be affiliated to The Poultry Club of Great Britain.

MEMBERSHIP

The Club will consist of an unlimited number of members whose names, addresses and details will be kept on a database by the Membership Secretary and available for use by the Committee in the course of their duties. All members recorded details will be confidential and will be deleted from the Club records once membership has ceased (in accordance with the data protection act currently in force).

SUBSCRIPTIONS

The annual subscription will be an amount determined at each AGM and shall be payable on joining the Club and renewable annually.

SUBSCRIPTION ARREARS

Any member failing to renew their subscription on the due date will be deleted from the membership database and forfeit all benefits of the Club.

EXPULSION FROM THE CLUB

If the conduct of a member, in the opinion of the Committee, is deemed to be injurious or prejudicial to the Club the member will be expelled from the Club after due process.

THE OFFICERS

The Honorary Officers will comprise a President, Chairperson, Vice Chairperson, Secretary and Treasurer.  Other positions held are Show Secretary, Show Manager, Public Relations Officer and Trophy Steward. Further positions can be designated and filled as necessary from the elected Committee. All Club Officers will be elected for a 1 year term at the A.G.M. All retiring Officers are eligible to stand for re-election.

To be eligible for election as an Officer of the Club candidates must have served a minimum of two consecutive years on the Committee. Candidates for ordinary Committee posts shall be elected to serve for periods of one, two and three consecutive years.

MANAGEMENT RESPONSIBILITIES

The Club will be managed by the Honorary Officers and a Committee of persons duly elected.
Five members of the Committee (one of whom must be an Officer) shall form a quorum. The Committee will meet a minimum of four times per annum.

An Officer or Committee member who is absent from three consecutive Committee meetings without an acceptable excuse will be deemed to have resigned from the Committee but can retain their ordinary Club membership. The Committee shall have the power to co-opt extra members but only until the next AGM where they must be elected.

ASSETS AND FUNDS

All assets and funds of the Club will remain the sole property of the membership and will be controlled and maintained by the Officers on behalf of the membership.

ANNUAL GENERAL MEETING

An annual general meeting (AGM) will be held each year where the Officers will present their reports and the Treasurer will present a balance sheet duly audited by the Club’s Audit Committee or external auditors. Notice will be given of the AGM and any propositions must be put in writing to the Secretary for inclusion on the agenda fourteen days prior to the date of the AGM. Officers and Committee for the ensuing year will be elected at that time.

OTHER MATTERS

Other issues not covered by the constitution or rules of the Club will be decided upon by the Committee and their decision shall be binding.

UPDATED IN ACCORDANCE WITH 2011 AGM.